Groundwork is priced on two simple axes. A plan sets which workspaces your whole company can use — reporting, automation, the client portal — and includes a starting allotment of internal users (Core 1, Growth 5, Pro 10). Every additional internal user beyond that is a flat $25/mo, no matter their role. And Groundwork AI is a shared, company-wide allowance included on every plan — not billed per user. Customer-portal and other external logins are always free and never count toward your bill.
Core includes 1 user, Growth includes 5, Pro includes 10. Enter your total team size and see a real monthly number per plan.
Groundwork AI drafts proposals, quote descriptions, scopes of work, and follow-up emails — the writing that eats an estimator's afternoon. It's included on every plan as a shared, company-wide allowance, not a per-seat charge. Need more headroom during a busy season? Add a package. There's no metered token bill and no automatic overage — when you hit your limit, generation simply pauses until you upgrade, connect your own API key, or the month resets.
A successful AI generation or substantial rewrite of a proposal, a quote description, a scope of work, or a follow-up email.
A failed request, a system error, or viewing a draft you already generated.
Connect your own OpenAI API key and Groundwork's AI allowance cap no longer applies — your usage bills directly to your OpenAI account instead. Your CRM subscription fee still applies; this only replaces the Groundwork-metered AI allowance. Available on every paid plan, not just the higher tiers.
Groundwork prices on two simple axes, plus a separate AI allowance — each tracking a different thing your company actually varies on. No role math, no brackets, no minimums to hit.
Your plan (Core, Growth, Pro, Enterprise) sets which workspaces your whole company can use — reporting, automation, the client portal. It's what your business can do, not who's logged in.
Every plan includes a starting allotment of internal users — Core 1, Growth 5, Pro 10 — and every user beyond that is a flat $25/mo, the same rate for an owner, a rep, or a field crew member. Customer-portal and other external logins are free and never count toward this number.
Your AI usage is shared across the whole company, not billed per user — because how much your team drafts with AI has nothing to do with headcount. Every plan includes an allowance; heavier users add a package instead of paying per employee.
Jobber's plans are priced by user count, capped at a ceiling (5 users, 10 users, 15 users), with extra users at a flat $29/mo add-on — and no published price at all once you pass 15. Groundwork bakes a starting allotment of users straight into each plan's base fee (Core 1, Growth 5, Pro 10) at a lower flat $25/mo for anyone beyond that, so this comparison comes down to the base platform itself: what each plan actually includes, and how far each company lets you scale before you have to pick up the phone.
Jobber's monthly-billed rate shown above; their annual-prepay rate runs lower. Groundwork's totals are exactly what the calculator above computes for that headcount — a starting allotment of users baked into each plan's base fee, plus $25/mo per user beyond that, no negotiating, no hidden brackets. Past 15 users Jobber requires a sales call with no published price at all; at 25+ users or for multi-location access, Groundwork moves to a custom Enterprise quote too. The difference isn't who charges less per login — it's that Groundwork's number is instant and self-serve at any headcount up to that point, and what you get for the base fee (reporting, automation, a client portal, built-in AI) is the actual value being compared.
Note on AI: the totals above reflect CRM plans and users only — Groundwork AI is priced separately, at the company level, and isn't folded into this comparison. Every plan already includes a monthly AI allowance at no extra charge; optional higher-volume AI packages are a separate line item, never a hidden cost baked into the number above.
Housecall Pro doesn't publish a plain pricing page either — its site routes you through a quote quiz. The figures below are our best-effort reading of its publicly reported tiers (Basic, Essentials, MAX), cross-checked against third-party review sites, not a number we pulled from a live rate card — treat it as directionally accurate rather than exact.
Housecall Pro's own pricing page is gated behind a sales quiz, so the numbers above come from published third-party reporting (review sites, pricing aggregators) rather than a direct rate card — we're flagging that lower confidence rather than presenting it as exact. Either way, the pattern holds: Groundwork's rate is computed instantly on this page and doesn't require talking to anyone to find out what your team would pay — and what you're paying for is a full operations platform (scheduling, estimating, invoicing, reporting, built-in AI), not just a per-user login.
We checked directly — all three explicitly keep pricing off their websites and route every visitor to a sales call or a "request a quote" form. Third-party estimates for these exist, but they vary wildly enough between sources (roughly 2–3x apart on the same product) that publishing a specific number here would be guessing, not reporting. That gap is itself the point:
Groundwork is the outlier here: simple, predictable pricing published in full on this page, with a calculator below that gives you an exact number for your team in seconds — no call required to find out what you'd pay.
Every workspace — Core through Enterprise — gets a dedicated implementation lead for the first 30 days: data migration, configuration, role-based training, and go-live support. No onboarding fee, ever. No 90-day rollout.
Send us your team makeup — we'll build a real quote in the demo call.